Student Organizations

Student organizations are a major aspect of student life here at HGSE. Each year, there are over 30 officially recognized student organizations. Organizations range in focus from international issues (such as Education in the Middle East and North Africa) to affinity groups (the Black Student Union) to being program based (Education Policy and Management Student Association).

We welcome and support your interest in starting your own organization. There are a few very simple steps involved in becoming a recognized organization. The Office of Student Affairs provides the necessary information and training to help your organization through the recognition process, and provides counsel on events and organizational effectiveness. This online student organization management system will make managing all aspects of your organization hassle-free. Examples of some events that student organizations sponsored last year include research conferences, panel discussions, film series, community service projects, noted speakers, and much more. The range of events is as limitless as the range of imagination amongst you, the HGSE student body.

 

Funding Requests & Policies

All student organizations are expected to abide by the policies conveyed in the Student Activities Manual. It is the responsibility of the student organization leadership to ensure that all members of the group who will be involved in planning events are familiar with these policies. Failure to follow these policies may result in a student organization event being cancelled.

Event Planning

  1. DO THIS FIRSTRegister your event and, if applicable, apply for funding.
    • Funding requests must be submitted at least two weeks in advance of the event; funding requests are reviewd every Thursday (this may affect your eligibility) so plan in advance!
    • Funds do not accumulate or roll-over; any money left after your event will go back to the Student Organizations Fund pot.
    • Student organizations must apply for funding every time they are planning an event.
    • Expenses cannot be incurred until funding is approved; once funding is granted, ALL purchases must be made by OSA’s Office Administrator, Alex Galindo.
  2. Request space in EMS (Events Reservations System) - Use this system to request space on campus.
  3. Post your event on the HGSE Calendar and email event details to the HGSE Weekly Newsletter at ese@gse.harvard.edu.
  4. Print an Attendance Sheet - template that can be used to submit event attendance to Office of Student Affairs.
  5. If applicable, Student Waiver Forms - this form must be completed by all student particpants and on file in the Office of Student Affairs before a student group may bring other students onto campus.

To assist in planning any catering needs, click here to see a variety of potential menus that fit within the food value guideline in place for the Student Organizations Fund.

Register a New Student Organization

Registering a new student organization is easy!

All you need to complete the registration process is a mission statement for the group, explaining the purpose of the organization, as well as a list of any other interested HGSE students.

Once you have that information, just fill out this online form. The deadline for registering a new organization is February 28th

After you have submitted the recognition form, someone from your organization must attend a 45-minute training session to learn about reserving space on campus, requesting funding, and policies that are applicable to all student organizations.